Distributing Reports

You can schedule the distribution of your reports so that recipients receive the reports regularly Schedule Management.

Recipients must have read permissions for the report and traverse permissions for the folder that contains the report.

When you attach a report to an email, the report is no longer secured by the IBM Cognos security system.

When sending a report by email, note that if you choose the recipient from a list, such as a group, role, or distribution list, you must have read access to both the list and the recipient's email account. Otherwise, the report delivery fails. However, if you type the email address manually, read access is not required.

To distribute reports to more than one recipient, you can create distribution lists, which contain references to users, groups, and roles. If a recipient is not part of the IBM Cognos security system, you can create a contact for that person and add it to a distribution list.