Specify How Long to Keep Watch List Report Output

You can keep watch list report output for a specific number of runs or for a specific number of days or months.

For example, you can keep up to 10 versions or you can keep the report output versions for 2 days or 6 months.

There are two settings:

If you want to specify the maximum length of time to keep watch list report output, use the Periodical document version retention age setting. The default is 1 day. In the Settings pane, this appears as 1 Day(s).
If you want to specify the maximum number of copies to keep, use the Periodical document version retention count setting. There is no default.

If you specify both settings, whichever is reached first determines how many versions are kept.

The settings that you choose depend on how often watch list report output is generated and your system resources. For example, if a report runs nightly to provide output during the day on demand via the portal and watch lists are updated on a weekly basis, you may only want to keep four version each month, but no more than 5 versions during that time. If a job is used to run reports and watch lists are updated only when the job is run, you may only want to keep 1 version each day.

For more information on watch lists, see Enable Watch Rules for a Report.

Before you begin

You must have the required permissions to access IBM Cognos Administration functionality. See Secured Functions and Features.

Procedure

Start IBM Cognos Connection.
In the upper-right corner, click Launch, IBM Cognos Administration.
On the Status tab, click System.
Click the arrow for the Actions menu next to System and click Set properties.
Click the Settings tab.
Select Tuning from the Category list.
In the Value column, type a new value for the Periodical document version retention age setting and select Day(s) or Month(s) from the drop-down menu.
In the Value column, type a new value for the Periodical document version retention count setting.
Click OK.