Set Default Report Options

You can set certain actions as the default when a report is run.

The default report actions are

  • view the most recent report or run if it has not been previously run (default)
  • run the report
  • open the report in the authoring tool that was used to create it (Query Studio, Report Studio, or Analysis Studio)

You can set default report options such as format and language. You can also set the default to prompt for values and run as the owner. For information about properties, see Entry Properties.

Before you begin

You must have execute permissions for the report. You must have read and traverse permissions for the folder that contains the report.

Procedure

  1. In IBM® Cognos® Connection, click the set properties button Set properties icon on the actions toolbar to the right of the report.
  2. Click the Report tab for a Report Studio report, the Query tab for a Query Studio report, or the Analysis tab for a Analysis Studio report.
  3. Under Default action, select the default action for when the report is run.
  4. If you want to override report options, under Report options, click the Override the default values check box.

    You can change some or all of the options, such as format, language, and accessibility support.

    For information about setting advanced PDF options, see Set Advanced PDF Options for a Report.

  5. If you want to prompt for values to filter the data in the report, click select the Prompt for values check box under Prompt Values.

    Note: You are prompted for values only if the report specification or model includes prompts or if you have access to multiple data source connections or signons.

  6. If you want to run the report using the owner credentials, click the check box next to the owner listed under Run as the owner. Click Capabilities only to run the report using only the owner capabilities and not the owner credentials. For more information, see Running reports with report owner capabilities.
  7. To set additional report options, click Advanced options.
    • Under Number of rows per Web page in HTML reports, click the number of rows you want to allow.
    • To allow such features as drill up and drill down, drill through, IBM Cognos Search, watch rules, and agent notification when the report is viewed in IBM Cognos Viewer, select Enable selection-based interactivity in HTML reports.
    • If you want to allow the creation of additional output formats so that watch rules can be evaluated and saved output versions can be imported into IBM Cognos for Microsoft Office, select Enable enhanced user features in saved output versions.
    • If you want users to receive alerts when new report output is generated, select Enable alerts about new versions.
    • To create an expiry date for the report cache data, select Day or Month and type a corresponding number under Cache duration. Report cache data is created only if there is no cache data or if the cache data is expired.
  8. Click OK.
Parent topic: Reports and Cubes