Viewing archived report output

If report output versions have been archived to an external repository for long-term storage, you can view the report output versions in the repository provided you have sufficient permissions.

About this task

When a data source connection to an external repository is specified for a package or folder, report output versions are copied automatically to the repository. Report content may also be archived by the administrator using a content archival task. To view archived content, users must have execute and traverse permissions for the View external documents secured feature of the External Repository capability.

By default, the archived content is filtered so that only report content from the last month displays. To view older versions of report content, you can apply a custom filter.

Bursted report output that is archived cannot be viewed on the Archived versions tab.

Tip: To view older versions of bursted reports, increase the number of versions that can be accessed in IBM® Cognos® Connection using retentions rules.

Procedure

In IBM Cognos Connection, click the view report output versions button next to a report that has multiple output versions.
Click the Archived versions tab.
Click the Select date range hyperlink and in the Select date period dialog box, select a date or date range of time for the output versions.
From the Versions list, choose the output version that you want to view:
- To show report formats in a specific language or all languages, click Languages and select from the list.
- To show a different output version, select the version from the Versions list.
- To show the current version, from the Formats list, click the report format.