Running a report

Run your report to see how the report will appear to report consumers.

You can also run a report or a group of reports in IBM® Cognos® Connection. For more information, see the IBM Cognos Connection User Guide.

When you run a report in an export format such as PDF, delimited text (CSV), or Microsoft Excel spreadsheet software format (XLS), the IBM Cognos report name is used as the exported file name.

Tip: You cannot run a report when you have opened a widget from a workspace in IBM Cognos Workspace to edit it in IBM Cognos Workspace Advanced. In this case, you can click Done to finish editing the widget and return to Cognos Workspace.

Procedure

Open the report that you want.
If you want to set run options, from the Run menu, click Run Options.
The default value is the value of the selected corresponding run option in IBM Cognos Connection.

Note: The run options you set apply only to the current session. When you close Cognos Workspace Advanced, the options return to the default settings.

Change any values you want for the current session.

Option	Description
Format	None.
Paper size	Specify only if the output format is PDF.
Paper orientation	Specify only if the output format is PDF.
Data mode	Specify how much data is returned. All Data returns all data. Limited Data limits the amount of data returned based on design mode filters defined in the package. No Data returns artificial data instead of actual data from the data source. For more information about design mode filters, see the IBM Cognos Framework Manager User Guide.
Language	The content language sets the preferred language for the data, IBM Cognos Viewer, dates, and so on.
Rows per page	Specifies the number of rows to appear on each page.
Prompt	Select to be prompted for each prompt defined, unless the prompt is defined in a report page. If you clear the check box, you are prompted only if the report cannot run without user intervention. For example, if a report has a single parameterized filter that is optional, you are not prompted when you run the report.
Include accessibility features	Specifies whether accessibility features, such as alternate text on images and charts and summary text in tables, are included in the report output. For more information about how to create accessible reports, see Considerations to Improve Report Accessibility.
Enable bidirectional support	Specifies whether to enable bidirectional support in the report output. Tip: You can also enable bidirectional support in Cognos Connection by modifying your user preferences (My Preferences link). If you enable bidirectional support in Cognos Connection, this run option will be automatically selected.

From the Run menu, click one of the options to produce the report in the format you want.
You can produce a report in HTML, PDF, CSV, various Microsoft Excel formats, and XML.

Restriction: The formats that are available depend on the capabilities set by the administrator for each user. You may not be able to run reports in all formats. For more information, see the IBM Cognos Business Intelligence Administration and Security Guide or contact your administrator.

Results

The report runs in IBM Cognos Viewer. Once the report has finished running, you can run the report again in the same format or in a different format. If you run the report again in CSV or XLS format, the report appears in a new browser window or tab.