Managing data sets for all users

As an administrator, you can manage the data sets of all users from the Data Sets status page.

Note: If you want to track details of user actions on their personal data set pages, you can run the sample audit report "Weekly action details by user" and select DATASET when prompted. For more information, see Sample Audit Model and Audit Reports.

Before you begin

An administrator must grant you access to the My Data Sets Administration page. For more information, see Configuring access to personal data sets.

Procedure

In IBM Cognos Administration, click the Status tab, and then click Data Sets.
The Data Sets page appears. It lists the data sets created by all users and displays the following information for each data set:
- Name - The name of the data set. The default name is the name of the file that the user imported.
- Owner - The name of the user who created the data set.
- Refreshed - The date and time when the data set was last replaced with a data set from an updated file.
- File size (KB) - The size of the uploaded file.
  Note: The total size of each user's imported data set files cannot exceed 100 MB.
- Rows - The number of rows in the data set table.
- Tenant - The tenant, if one exists, that is associated with the data set.
In the Filter section, click the filtering items that you want to use.
Tip: If you want to use advanced filtering options, click Advanced options. To reset all selections to the default settings, click Reset to default.
To delete a data set, select the check box for the data set and then click Delete .
To change a property, such as the name or description, or disable or hide the entry, click the actions button for the data set name, and click Set properties .