Set Report Options for the Current Run

You can set certain options for the current run of a report.

The options include:

report output format Report formats
language Report Languages
delivery method Distributing Reports
prompt for values Specify the Default Prompt Values for a Report

These options override the defaults for a report for a one-time run.

Tip: You can also force database access by clicking More next to the report, and then clicking Clear the cache.

You can change default run options for reports.

If you change the delivery method while a report is running, the run operation is canceled. The report is run again using the new delivery method that you select. This can be time-consuming for large reports. To save time, specify the delivery method before you run the report.

To specify a time for the report to run, to choose additional formats or more than one language, or for additional delivery methods, use advanced run options.

Before you begin

You must have execute permissions for the report you are attempting to run. You must have read and traverse permissions for the folder that contains the report.

To run reports in the delimited text (CSV), PDF, Microsoft Excel spreadsheet (XLS), or XML output formats, you require the generate output capability for the specific format. For more information, see Report formats.

Procedure

In IBM Cognos Connection, click the run with options button on the actions toolbar to the right of the report you want to run.
Under Format, click the format that you want for the report output.
Under Accessibility, select Enable accessibility support to create accessible report output.
Under Language, click the language that you want for the report output.
Under Delivery, choose to view the report now, save the report, print the report, or send the report your mobile device.
If you choose to print, click Select a printer, click the button next to the printer you want to use, and click OK. If the printer is not listed, you can type the printer information.
Tip: If you have administrator privileges and want to set up the printer for future use, click New printer. You must type the network address of the printer by using the format \\server_name\printer_name for a network printer on a Microsoft Windows operating system installation and printer_name for a UNIX operating system installation or for a local printer.
If you want to prompt for values to filter the data in the report, under Prompt Values, click the Prompt for values check box.
You are prompted for values only if the report specification or model includes prompts or if you have access to multiple data source connections or signons.
Click Run.